BoD Meeting		Date: 09/25/2008
		Time: 7:28 PM – 8:35 PM
		Place: Nazareth Church
Meeting called by: BoD		Type of meeting: Meeting of the Membership
Facilitator: Lindsey Sturkie		Note taker: Patrick Hedgepath
Timekeeper: Patrick Hedgepath	Attendees:BoD, Members

Minutes
Agenda item:	Meeting called to order
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Agenda item:	Review of the minutes
Presenter:	Patrick Hedgepath
Discussion:	The minutes from the previous meeting of the membership were reviewed.
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Agenda item:	Budget Presentation
Presenter:	Randall Mungo
Discussion:	Balance is $26,740.48 The budget is fine with the exception of the overage on the capital reserve due to the landscaping upgrades.
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Agenda item:	Annual Election
Presenter:	Lindsey Sturkie
Discussion:	Lindsey discussed there were no volunteers for board positions and there were no volunteers for the nominating committee. Lindsey mentioned no Proxy votes were sent out because there were no people to run. Lindsey discussed that the board could run with 3 people. Lindsey discussed how the previous elections were done and how votes were held. Lindsey asked for nominations from the floor. Nobody nominated anyone or volunteered. Lindsey discussed the board would continue to look for volunteers and appoint them based on volunteers. Joe Alexander mentioned that there was not a quorum.
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Agenda item:	Old Business
Presenter:	Lindsey Sturkie
Discussion:	Lindsey discussed the progress the board has made from the last meeting. No Parking signs have been added to the common lot as well as one of the two speed limit signs was moved from the entrance to the common lot. Lindsey mentioned the fireworks issue. Lindsey went on to discuss the SCE&G letters that everyone received. The question had been asked if the HoA would pay the light bill. The Board mentioned that the HoA would not be covering this expense as it would cost too much collectively. Lindsey mentioned he still needs to follow up with SCE&G about additional street lights. Lindsey covered the mailbox issue and where it currently stood. A second round of letters had been sent out. Traffic at Halloween and the volunteer to lead thats resignation was discussed. Joe Alexander asked about the SCE&G bill and if the board had done a survey of the homeowners to see who has been paying. Mr. Parsons mentioned he would volunteer for this. Mr. Roberts mentioned he resigned from the Halloween traffic committee due to heart surgery. Mr. Roberts reviewed what he found in his research with Lexington County Sheriffs dept. He mentioned the prices for paying an for an officers time. Joe asked about blocking the street entirely. Mr. Roberts mentioned the county said since it is a county road we can not block the road. Mr. Roberts said he can resume the committee. Mr. Parsons mentioned his grand daughter mentioned there was a person trying to get children to come to their truck for candy. Mr. Snow mentioned getting their tag number and reporting it to the police. Mr. Hedgepath mentioned he would still like to see the board hire police officers.
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Agenda item:	New Business
Presenter:	Lindsey Sturkie
Discussion:	Mrs. Fortin covered the county ordinance on burning. She also discussed the grass clippings some residence leave behind after mowing. Mr. Mungo mentioned the county might have an ordinance. Lindsey mentioned edging was becoming a neighborhood eyesore. He mentioned being neighborly by edging your neighbors lawn next to the street. Lindsey discussed community spirit. Mr. Alexander mentioned he liked the idea of yard of the month. He also mentioned that the sign needed to be moved more promptly. The board mentioned they would try to move the sign a little faster. Lindsey discussed that there would be two more yard of the month's this year. Lindsey asked for volunteers. 2 people mentioned they would be willing to help with this. Lindsey asked for volunteers for the ARC committee. Mr. Alexander mentioned that we did not have a quorum and that the board should hold another meeting and require less people for the quorum. Lindsey mentioned that it would be a waste of resources to rent the Church and send out another letter for another meeting. Then have to later send out a referendum on the subject. Mr. Alexander mentioned again that there was not enough of for a quorum. There was much discussion about a quorum. Lindsey then read the quorum information from the ByLaws. Mr. Acuff complained about there being no proxies given out by the Board. Mr. Muldoon mentioned there were no persons that volunteered so there was no point in passing out proxies. Mr. Keller informed Mr. Acuff that the board does not have to send a written proxy out to the membership. It is the memberships responsibility to cast their proxy with a homeowner in good standing. Mrs. Fortin mentioned that the board has done an excellent job and deserves a round of applause.
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Agenda item:	Next Meeting
Presenter:	Lindsey Sturkie
Discussion:	The next quarterly meeting will be in December and will mostly likely be a Christmas party.
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Agenda item:	Meeting Adjourned
Presenter:	Lindsey Sturkie
Discussion:	The meeting was adjourned.
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BoD Meeting

Minutes